WC-AGM-04-Minutes.doc (Eud/Att.) Final Oct.
18/04
MINUTES OF
THE 2004 AGM (Annual General
Meeting)
Regina Beach, Saskatchewan, Sept. 3, 2004
1. Call meeting to order by outgoing Chair: John Darling at approx. 4 pm
2. Election AGM chair: J. Darling elected (seconded by Doug D. and Ian Stewart).
3. Election AGM secretary: C. Rawlinson elected
(seconded by Doug & Ian Stewart).
4. Adoption of Agenda: accepted as read
5. Welcome from Saskatchewan Windsurfing Association; report on event and introduction of event Race Committee and visiting judges & jury members: by Gord Heidel
6. Welcome to foreign competitors and other special guests: Mel and Helen Preston as CYA judges
7. Report of outgoing 2003-04 Chair John Darling
a) Eric Gerard & Quebec Windsurfing Tour
b) Sam Ireland and John Barson helping organize 2003 CNWC (BC)
c) New organizers on board for 2005 “Canadians” in Quebec
d) Alain Bolduc volunteering to organize ’05 FE youth fleet in Quebec
e) Ontario report: promote early season start for slalom & FE fleet
8. Discussion arising from Chair’s report
a) Cam R. report on Squamish & BC events: new beach & development at Squamish; BC events calendar consisted of Downwinder at Harrison Lake, some demo events and the fleet championships (most Formula at US Gorge)
b) John D. report on Formula Experience class (FE) N. A.s at Kingston ON and promoting FE in 2005 as well as chartering at events
c) John D, on WC policy to continue FE promotion direction & discussion from Cam, who identified options like the French U15 class 293D, Prodigy and other hybrids with daggerboards.
9. Financial report John Darling: deferred at AGM but attached to these minutes
a) revenues from sanctioned events in Quebec & Sask. & Ontario
up this year
b) WC funding for coaching to be considered in future if surplus funds
permit
c) Steve Huszar promoted idea that WC should actively campaign for a major title sponsor in future
10. “Old Business” arising from 2003 AGM minutes
a) John D. repored on some promising optional-PFD rules results from work done by Mike Fischer in Kingston ON: Candian Coast Guard may be considering adopting policy of optional use for PFD for windsurfers
11. “New Business”
a. Report of CYA liaison, Constitution Committee: Cam Rawlinson;
Briefing on constitution development work provided (the 505, Laser & CYA and US Windsurfing constitutions were assessed in making up the draft WC constitution proved to John D. in August (a draft is attached to these Minutes) John D. moved to table until other class association constitutions can be compared.
b. Report on proposed 2005 CNWC at Quebec City – Voted to accept (since then, the Magdalen Islands has been chosen by the organizing committee chaired by Eric Girard –Press release attached)
c. Allocation of low sail numbers: (CAN 3 awarded to ON sailor Ian Matthews, CAN 4 reserved for Saskatchewan, CAN 5 awarded to Quebec sailor Dominique Vallée, CAN 6 reserved for BC )
Also, CAN 11 remains reserved for Peter (deceased) and Paul Gilbert (Gold Sponsor); CAN 14 reserved for Steve Jarrett (ex-Chair W.C.); CAN 21 reserved for Bruce Peterson (since AGM, Sailworks has become a Silver Sponsor.)
d. Other business: Voted to accept the addition of birthday and body weight to the WC database via the membership applications.
12. Adoption of number and titles of 2004 Executive:
The outgoing Executive normally proposes a list of nominees for the
Incoming executive. At the same time, we will propose that certain positions be dropped, and new ones created, as follows:
Chair/Président John Darling
Vice-Président, Quebec Tour Eric Girard
Vice-Chair, West Coast Cam Rawlinson
Women’s windsurfing Stephanie Todd
Formula Experience & Youth Ian Matthews, Phil Soltysiak
Canadian Masters Assn. Rep. Suzanne
Roberge
Regional Formula events Reps.
QC : Yu-Wei Yang
BC : Rob Mulder, Torsten Tabel
Proposed to add new positions
or reps:
Honorary Director Mel Preston
Director ex-Officio Stephen Huszar
PWA & International Formula Sam Ireland
Vice-President, Prairies Ian Stewart
Vice-President, Ontario Geoff Mitchinson
Vice-President, Publicité et
parrains Robert Leroux
Regional FW events Rep :
SK Mark Chandler
O.S.A. Ciruit Rep. Ontario Jon Matthews
Treasurer John Darling
Canadian Coast Guard Liaison Michael Fischer
Webmaster www.windsurf.ca Bill Quantock
Olympic Development & Quebec Alain Bolduc
Alberta Geoff Stiles
13. Election of 2004-2005 Executive
a) Final call for nominations and close of nominations: Further nominations as noted above
b) Speeches
or introductions: None
c) Elections by ballot as required: None
14. 2004 CNWC Event announcements and organization: None except as noted above
15. Adjournment:
Approx 5:30 pm
Attached:
1) Financial Report for 2004 AGM showing improved financial position, with expenses to date of $3751.62 and income to date of $4569.00.
Since AGM an expense for 60 CNWC medals has not been received.
Sanction fees totaling $500 for two Quebec Tour events
received; Sanction Fee for CNWC ’04 of $500 received (reduced from $1000 due to
smaller than expected attendance).
(To date –Oct. 45/05,
after all expenses, account balance is expected to be approx. $2500 – just
enough for 2005 Spring Membership mailing and order for set of new regatta
flags.)
2) Report of W.C. supporters ’04-’05: (Note
Out-going ‘03-’04 supporters)
Add to this, since
AGM: $100 Hon. Director donation from
Thierry Vallée (ON) and $100 Silver Sponsor donation from Sailworks, Hood River
3) Draft W.C. By-laws
(constitution)
4) 2005 Calendar
update